QR Code Revolution

The Revolution of the QR Inventory System: How QR Codes Changed the Work Environment

QR codes are everywhere these days, and customers have long since grown accustomed to their convenience. Not only is the instant-gratification factor off the charts. Furthermore, these codes often lead people to discover new things about a brand or company that can lead to a little more loyalty. Of course, a QR code is only a part of the larger QR inventory system. See how this technology changed the work environment as we know it and why it’s so important to choose a provider who can take advantage of everything it has to offer.

QR Code Inventory System

What Is a QR Code?

A QR code is an image that can be scanned and read by a variety of scanners. It consists of black squares and dots that translate the code into a specific sequence. Whether it’s product information or a limited-time promotion, the result is something that can be read and easily interpreted by the scanner.

The History of the QR Code

QR codes are an evolutionary product of retail.

Retailers have long realized that tremendous growth is a double-edged sword. The more people there are at a given location, the faster staff will have to move to keep up with them. Enter: the cash register. Around the mid-century, these were used in supermarkets and convenience stores to help them keep up with demand.

This would eventually give way to our modern point-of-sale systems designed to accelerate the process even more. However, as handy as barcodes were for scanning, they couldn’t always hold all the information that retailers needed to keep up with inventory traffic. In addition, the positioning of the barcode itself would often lead to scanning issues.

Denso Wave, a Japanese automotive company, was the first brand to use the QR code in the early 1990s as a way to solve the bigger issues that barcodes presented. QR codes not only contain more information than the standard barcode, they could also be scanned from any direction.

Static QR Codes vs Dynamic QR Codes

Static QR codes are dense and they’re not as scannable. The information can’t be updated once it’s generated, nor does it allow the tracking of data. It can essentially lead someone to a URL and that’s about all. A dynamic QR code isn’t nearly as dense, making them easier to scan. You can also track the data, edit the URL, and adjust the content as needed.

How QR Codes Are Used

QR codes are often used in the supply chain. People can see where a product has been and where it’s going. They’re also a frequent choice for in-app and software. People can use them to reduce the amount of time they have to spend in a virtual store before downloading an app. They also can scan them to get access to an advertisement or special promotion.

The appeal of QR codes for mobile applications is that they allow for real-time monitoring of how many scans are made, what devices they come from, and where people are finding the code. (That’s a lot of data to help companies determine how effective their efforts are!)

How Does a QR Code Work?

You can think of QR code stickers like you think of barcodes. The actual data included can be anything from binary to alphanumeric characters. The arrangement of squares and dots allows the image to be scanned, so the scanner can access select information.

How to Use QR Codes for an Inventory Management System

Modern inventory management systems typically already have the capability to handle QR codes. In other words, all you need to do is generate them. You can use them on product packaging for up-to-the-second tracking.

These codes can be as tiny as 1 cm x 1 cm, though many retailers will typically make them at least double the size. No matter how small they are though, they’re not limited in terms of the data they can store. In addition, even if the code isn’t perfectly positioned, it’s sophisticated enough to be read by practically any scanner.

Barcodes vs QR Codes for Inventory Management

While barcodes are still a popular choice today, there’s a few big reasons why we’re seeing a shift from this technology to QR codes:

  • Limited information: Those long barcodes may seem like they’re communicating tons of data, but the truth is they leave a lot out. For retailers who work with a lot of stock, QR codes are rq4 more precise when it comes to how they track each product.
  • Scannability: A barcode that’s in an odd place can ultimately give anyone a lot of trouble. If the barcode scanner app can’t translate it, it slows down the whole process (which can ultimately affect sales). QR codes can be scanned whether they’re being viewed from up, down, diagonal, etc. There’s no friction anywhere, which can be extremely helpful for inventory management tracking.

Pros and Cons of Using QR Codes for Inventory Management

The biggest advantage of QR codes for inventory management is just how much information there is to be gleaned from a simple scan. A standard barcode can store about 25 characters. A QR code, on the other hand, can accommodate numeric characters of more than 100 times as many. From URLs to product details, the amount of information that can be included is truly mind-blowing.

The information is also encrypted, which can make for a more secure management system. There are three levels of detection built into QR codes, making it easier to catch small mistakes long before they balloon into a bottom-line nightmare.

The major disadvantage of using QR codes is that the code needs to be at least 70% intact. If the sticker or print is torn, smudged, or generated incorrectly, it won’t work at all. If you’re using this inventory management, it makes sense to find a generator that allows for unlimited reprinting of QR codes so you can replace labels in a pinch.

QR Code

Why QR Codes are Perfect for an Inventory Management System

QR codes are the obvious choice for businesses that need to keep up with a lot of stock. Someone running a small store with limited merchandise can probably get away with using barcodes still. However, for anyone who needs more from their tracking system, QR codes are the answer.

  • Convenient: Today, employees in warehouses are accustomed to tracking inventory with their smartphones.
  • Customizable: QR codes are excellent for any retailer who sells multiple types of products. They can be distinguished based on their categories, which can make them easier to label and organize.
  • Resilient: While QR codes can certainly be damaged, they are remarkably durable. Their ability to stand up to wear and tear makes them a reliable choice for any retailer.
  • Real-time data: There are few things worse than working with inaccurate data. The assumptions and decisions made can be catastrophic for a company if they don’t have a clear understanding of their inventory patterns. QR codes mean instant updates for the system, so there’s less confusion all around.

Why Use an Inventory QR Code Software Like ToolSense?

The biggest reason to use a QR code software like ToolSense is because it’s calibrated precisely for the people who use it. Our products are not only versatile enough to be used in different industries, they’re designed to deliver everything you need and nothing you don’t.

The best part is that you don’t need to have a Computer Science degree to use our programs. They’re user-friendly and built with security in mind. With us, you can customize your product categories, reprint labels, and track every movement.

How Can You Create a QR Code System for Inventory Management?

It’s as easy as booking a demo with ToolSense. We’ll show you why it works, how it can be integrated into your systems, and what you can expect as you get everything up and running. Our team is ready to give you a tutorial that can help you decide whether this system is right for you.

How QR Codes Changed the Working Environment

When you look at the changes over time, it’s clear that QR codes essentially sped everything up without compromising quality in the work environment. In fact, they streamlined inventory management by providing more information and eliminating many of the hassles of barcodes. Today, employees and customers alike depend on QR codes to keep retail operating at top efficiency.


Here’s a quick break-down of what you should know:

How Do I Create QR Codes?

The best way to generate QR codes is with user-friendly software. ToolSense has the programs you need to allow for better inventory tracking.

Do I Need to Get Rid of Barcodes?

Not necessarily. If you’re not tracking very many products, it may not be a wise decision. However, if you are working with a lot of stock, you should know that QR codes include more product data than barcodes. The dots and squares of the code contain encrypted information that can tell the scanner everything from the product number to how many of the item is left in stock.

What Is a QR Code Scanner?

This term refers to any device that can properly scan a QR code. The most common example of this is a smartphone, though it’s not the only technology that can work with these codes.

How Do I Use QR Codes for Inventory Management Systems?

Inventory management systems will typically use QR codes to track their products. Because barcodes can only display around two dozen characters to the scanner and QR code can display hundreds or even thousands (depending on the format), companies can keep up with demand without sacrificing accuracy.

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QR Code Revolution