Every machine, every site, every workshop ticket - connected in one app.
The same platform that runs the operations of leading FM groups - built for the daily reality of construction yards, equipment depots and project sites.
You run the yard. Hundreds of machines, dozens of sites, a workshop that lives on paper tickets. Every Friday the same question lands on your desk.
Hundreds of excavators, loaders, cranes, generators and vans across yards and depots.
Repair slips and shouted handovers. No searchable workshop history per machine.
Drivers, operators and technicians rotate between sites - assignments live in WhatsApp.
Which machine sat on which site, for how long, and at what cost? Answered with Excel and gut feeling.
ToolSense replaces all of it - one platform that the yard, the workshop, dispatch, project controlling and site foremen all share.
ToolSense is the operations platform behind hundreds of construction yards - from European tier-1 contractors to specialist subcontractors. Built for equipment-heavy operations where every hour of downtime costs money, every machine on the wrong site is a billing problem, and every safety inspection has to be defensible.
Every machine, every hour on a site, automatically posted as cost to that project - based on hour meter, GPS, IoT data or QR scan. End of month, project controlling gets a clean cost-per-site report straight from the platform.
No more reconciling Excel sheets against the dispatcher's memory.
One platform, built for the realities of a construction yard - not retrofitted from a generic CMMS.
Every excavator, loader, crane, generator, compressor, vehicle and small tool in one digital fleet record. Master data, hour meter, location, current site, current operator. The end of the Excel-based asset list maintained by the colleague who retired last year.
Replace paper repair slips and shouted handovers. Drivers and site foremen report problems via QR scan and mobile - instantly visible to the workshop. Mechanics receive tickets, document repairs with photos, log spare parts, close out with a signature. Full workshop history per machine, queryable in seconds.
Schedule which machine goes to which site, when, and with which operator. Visualise availability across the fleet. See conflicts before they happen. Equipment moves between sites are logged automatically with start/end timestamps - no more "where is that excavator?" phone calls on Monday morning.
Spare-parts inventory, consumables, oils, filters - linked to specific machines and ticket types. Min-stock alerts and order suggestions based on consumption. Workshop mechanics see exactly what's on the shelf before they call the supplier.
ToolSense designs and ships its own IoT devices - rugged, vibration-proof, built for diesel-powered, dusty, wet construction environments. Heavy-duty trackers for big iron (Blackbird), compact units for mid-sized equipment (Hawk, Eagle), modules for tools and small assets, vehicle units, station hubs. SIM included. €5 per device per month.
Already running OEM telematics? ToolSense connects directly to the major construction OEM clouds - Caterpillar, Komatsu, Liebherr, Volvo, JCB, Hitachi, Bobcat, Doosan, John Deere and many more. Hour meter, location, fault codes and utilisation flow into ToolSense automatically. No rip-and-replace, no double tracking.
Construction sites don't have reliable mobile coverage. The ToolSense mobile app works fully offline - operators, drivers and mechanics can scan QR codes, log inspections, complete checklists and report problems without signal. Everything syncs automatically the moment the device is back online.
Every machine carries a QR sticker. The operator scans it, takes a photo, types one line - workshop ticket created instantly. Multilingual interface for diverse site teams. No paper, no phone call, no "I forgot to mention that yesterday".
Digital handover protocol when a machine moves between sites, between operators, or between rental partners. Checklist on mobile, photos of condition, signatures from both parties. Disputes about who damaged what - finally resolvable with evidence.
Plan and dispatch your workshop mechanics and field technicians across yards and sites. Skill-based assignments, route planning, real-time status. Mobile app for the technician with full ticket history, checklists and offline support.
All vehicles in the same platform as the machines. GPS tracking, mileage, driver assignment, pre-trip and post-trip inspections. Cost per vehicle, per site, per cost center. Plus a Finanzamt-grade Fahrtenbuch (digital driver log) for the DACH region that holds up under tax audit.
Create any checklist your operation needs - daily machine pre-checks, monthly maintenance routines, opening/closing protocols, environmental and waste documentation, safety inspections, custom audit formats. Drag-and-drop builder, no code, no IT project. Deploy via QR code, multi-language, mobile-first.
Construction equipment doesn't fit a one-size-fits-all data model. Excavators have bucket sizes. Cranes have load charts and inspection regimes. Generators have kVA ratings. Configure custom fields per asset class and capture exactly the data your operation needs - not what some software vendor decided three years ago.
Every machine accumulates real cost: acquisition, depreciation, fuel, maintenance, repairs, transport, insurance. ToolSense aggregates all of it into a per-machine TCO record - so you finally know which machines are profitable to keep and which are quietly bleeding money.
Every legally required inspection runs end-to-end inside ToolSense - planning, notification, mobile inspection, documentation, escalation. Annual machine safety inspections (UVV, DGUV), pressure vessels, lifting equipment, ladders, harnesses and PPE, fire extinguishers, first-aid kits. Integration with PAT-testing hardware (SafetyCheck and similar). Failed inspections trigger workshop tickets or block the machine from being dispatched.
Track every certification your staff needs to operate the machines and vehicles in your fleet. Driver licenses (B, C, CE), crane operator licenses, forklift licenses, excavator-operator certificates, telehandler tickets, working-at-height training, first-aid certifications. Automatic expiry alerts so nobody operates a machine on an expired license - and renewals don't surprise you the day someone is supposed to be on site.
Hour meter, location, fault codes and utilisation flow straight into ToolSense - no rip-and-replace, no double tracking.
“We finally know which excavator sat on which site, for how many hours, at what cost. The argument with controlling at month-end is over.”
“Connecting Komtrax and Cat VisionLink into one dashboard saved us from buying yet another fleet tool.”
“Our workshop runs on ToolSense tickets now. The paper folder in the workshop office is empty for the first time in twenty years.”
How a construction customer goes live.
Import via Excel, sync from OEM clouds, or pre-load from the ToolSense Machine Database.
Workshop, dispatch and site teams. Mobile app rollout by QR scan - no per-user training required.
Custom checklists, the first safety inspections, the first automatic site-cost assignments.
ROI conversations and dashboard refinement with the customer success team. Scale to the next depot.
Built for the realities of a construction yard - yard, workshop, dispatch and project controlling on a single screen.