Stölting Service Group chose ToolSense to move cleaning machines, electrical devices, ladders and inspection deadlines out of separate Excel files and into one manufacturer-independent asset operations platform.
Stölting is a family-owned German service group with more than 120 years of history. Its core business spans building cleaning, security and personnel services. At the time of the interview, the group had grown dynamically through acquisitions and organic expansion, with more than 40 operating companies and a national footprint.
Why ToolSense
The decision came during a cleaning-machine tender. Stölting wanted a way to manage cleaning machines and other electronic equipment centrally while still giving operating companies constant visibility into their own assets.
Several software options were reviewed. ToolSense stood out because it was manufacturer-independent, so the team could track mixed fleets without locking the process to one machine supplier.
From Excel to a central asset view
Before ToolSense, each company maintained its own lists. Machines from different suppliers, ladders and electrical devices with annual inspection requirements were all tracked manually. Excel had been enough for a smaller setup, but Stölting's size made the old process too fragmented.
With ToolSense, the team expected to see the full machine park at the push of a button: how many machines are in use, what condition they are in, when inspections are due, how many runtime hours are recorded and whether a repair or replacement decision makes sense.
The old Excel system helped until now, but because of the size of the Stölting Group it has had its day. We want one system where we can record all devices manufacturer-independently and control them centrally.
Alexander Grashoff · Head of Purchasing, Stölting Service Group
The operational goal
The biggest change is not just documentation, it is decision quality. Instead of manually adding up countless spreadsheets, Stölting can make investment, repair and inspection decisions from one shared asset record. For a group with many operating companies, that creates both local transparency and strategic control.