Car Fleet Management
Drive Fleet Efficiency with ToolSense
Managing fleets of vehicles requires precise tracking, efficient maintenance, and robust compliance. Without the right systems, fleet managers often struggle with inefficiencies and increased costs.
If the video embed isn’t working as expected, please find the full video here.
Are these your challenges?
- Poor visibility into vehicle locations, performance, and maintenance needs.
- Increased costs and downtime due to unscheduled repairs or neglected servicing.
- Time-consuming manual tracking of inspections, fuel usage, and regulatory compliance.
Ready to ditch Excel and Paper?
Join 700+ Car Fleet Management Teams Simplifying Their Daily Business
Real-Time Fleet Monitoring
With ToolSense’s real-time fleet monitoring, you maintain complete visibility over your entire vehicle fleet at all times. Instead of juggling multiple systems or maintaining Excel spreadsheets, you can track all critical parameters in one central location: from each vehicle’s current location to fuel levels, battery performance, detailed usage patterns, and performance metrics.
This comprehensive transparency enables you to make informed decisions – whether you’re optimizing routes, planning preventive maintenance, or analyzing fuel costs. What’s especially valuable: you receive immediate notifications for unusual events or critical situations, allowing you to respond without delay.
Automated maintenance schedules
Through ToolSense’s automated maintenance scheduling system, you can prevent costly vehicle downtime before it ever occurs.
Unlike traditional calendar-based maintenance approaches, ToolSense creates intelligent, proactive service plans tailored to each vehicle’s actual condition and usage patterns. The system automatically generates work orders, assigns tasks to the appropriate team members, and sends timely notifications when service is due – eliminating the risk of overlooked maintenance needs.
Compliance management
With ToolSense’s comprehensive compliance management system, you ensure your fleet consistently meets all regulatory requirements without the administrative headache. By digitizing inspection logs, maintenance records, and certification documentation, you gain instant access to your entire fleet’s compliance status at all times through a single dashboard.
The platform automatically tracks critical deadlines for inspections, certifications, registrations, and emissions testing, sending timely reminders before any compliance issues arise. During audits or regulatory checks, you can instantly generate complete documentation history for any vehicle in your fleet with just a few clicks – eliminating the stress and scramble of traditional paper-based record keeping.
Ashlyn Lockett
Operations Manager
HWC Logistics
The QR codes have been a game changer for us. Now our employees can do their pre- and post-trip inspections for forklifts and our fleet trucks, and they can submit work orders directly. This allows our maintenance team to prioritize from the very beginning – they can see ‘this is a highlight’ or ‘we have a flat tire, we need to move on that quickly’ without having to sift through all the equipment in the shop.
Digitalization of forms and workflows
ToolSense’s Procedure Builder revolutionizes your fleet operations by converting cumbersome paper-based forms into streamlined digital workflows. Every critical process – from driver license verifications and vehicle handover protocols to daily pre-trip inspections and accident reports – can be quickly digitized and seamlessly integrated into your operational procedures.
Create custom digital forms that match your exact business requirements without coding knowledge. Once deployed, these digital forms ensure consistent data collection across your entire organization.
Centralized communication
ToolSense’s centralized communication platform transforms how your fleet team collaborates, breaking down traditional barriers between office-based managers and drivers in the field.
When issues arise on the road – whether it’s a mechanical problem, route obstacle, or service situation – drivers can instantly report them with just a few taps. These reports, complete with photos, location data, and detailed descriptions, are immediately accessible to fleet managers who can respond with guidance, authorize repairs, or coordinate assistance without delay or miscommunication.
Improve Your Business Impact
Save 20% on fleet maintenance costs and reduce unplanned downtime by 70%. Improve your vehicle availability and utilization across the fleet.
Case Study: BLITZBLANK Reinigung
We’ve been partners with ToolSense for almost four years now. We started with the classic machine management solution – equipping our larger machines with ToolSense modules to monitor their operation time, usage, and potential breakdowns. We now use ToolSense for our complete vehicle tracking system as well.
In the course of our partnership with ToolSense, we looked for alternative products and came up with the excellent idea of using trackers that connect through the car’s diagnostic interface. We found a solution that allows us to quickly swap vehicles while maintaining the same quality – and at lower costs. Overall, we’ve saved approximately €1,000 per month by switching to this solution.