Austrian construction company Leithäusl Bau GmbH faced significant inefficiencies in managing its machines, tools, and equipment due to outdated, manual processes:
Excel spreadsheets and paper documents were used for machine records.
Typewriters were required to complete machine cards.
Phone calls and WhatsApp were the main methods for coordinating repairs.
There was no centralized system to track machine costs and utilization.
These analog processes were time-consuming, error-prone, and tied up employees in repetitive administrative tasks instead of enabling them to focus on more valuable activities.
2. ToolSense as the Solution
By implementing ToolSense, Leithäusl digitized and automated its workflows:
Delivery notes (inbound and outbound) are now documented automatically.
Repairs and safety inspections are managed through digital workflows.
Machine protocols and QR codes allow for simple tracking and management.
Machine cost management (currently in development) will enable precise cost allocation to construction sites.
ToolSense’s centralized platform has made Leithäusl’s processes more efficient and transparent.
3. Savings Achieved with ToolSense
By adopting ToolSense, Leithäusl achieved total annual savings of €22,500 while freeing up approximately 609 work hours, equivalent to 76 workdays. Here’s a detailed breakdown of these savings:
Delivery notes (inbound and outbound):
Before: 46 hours annually.
After: 12 hours annually.
Savings: 34 hours and €1,300.
Example: Previously, inbound delivery notes were manually entered into Excel. With ToolSense, all data is automatically stored in the system.
Repair and maintenance management (e.g., completing checklists):
Before: 120 hours annually.
After: 30 hours annually.
Savings: 90 hours and €4,500.
Example: Maintenance and repair tasks were documented with paper checklists. ToolSense enables quick and easy digital input, saving valuable time.
Safety inspections and documentation (e.g., safety checklists):
Before: 95 hours annually.
After: 20 hours annually.
Savings: 75 hours and €3,200.
Example: Safety checks, previously completed manually on paper, are now fully digitized and automatically stored in the system.
Machine and handover protocols (e.g., assigning job numbers):
Before: 180 hours annually.
After: 40 hours annually.
Savings: 140 hours and €7,500.
Example: Assigning and tracking job numbers was a manual process that has now been automated through ToolSense.
Other administrative tasks (e.g., machine-related queries):
Before: 120 hours annually.
After: 50 hours annually.
Savings: 70 hours and €6,000.
Example: Queries about machine histories, which previously required searching through multiple documents, are now instantly accessible through ToolSense.
Conclusion
With ToolSense, Leithäusl achieved:
€22,500 in annual savings by reducing time and resource waste.
609 work hours, or approximately 76 workdays, freed up for more productive tasks.
Significant improvements in transparency and efficiency in machine management.
5/5
Without a system, everything is manual. And manual means Excel spreadsheets and a lot of work managing assets.
Before ToolSense, we handled everything manually, which was very time-consuming and made it much more difficult to break down potential problems.
