Facility Services
Improve the Efficiency of Your Operations with ToolSense
Managing a successful cleaning operation requires efficiency, transparency, and reliability. Yet, outdated processes that rely on Excel, pen and paper and email lead to bottlenecks that hold facility services companies back from achieving their full potential.
Are these your challenges?
- Struggling to track essential tools like vacuum cleaners, scrubbers, single-disc machines, or cleaning robots across multiple locations.
- Frequent equipment breakdowns caused by reactive maintenance or inconsistent servicing schedules.
- In case of breakdowns, people rely on phone calls, email and WhatsApp, leading to broken machines getting forgotten or needing longer to be repaired than necessary.
- Managing fragmented IoT systems like Kärcher Fleet, Taski IntelliTrail, Hako Fleet, or various Cleaning Robot Clouds (e.g. LionsBot or Pudu) that don’t integrate with each other.
- Finding it difficult to meet safety and compliance standards, such as electrical checks, with outdated, manual processes that rely on Excel and paper.
How ToolSense can transform your operations
- Centralized IoT integration: Consolidate data from robotic systems and IoT devices into a single, intuitive dashboard, giving you a comprehensive overview of all assets. You can use our retrofit IoT devices to track both small and large equipment, and gather data such as location, runtime, brush and suction motor runtime, battery charging cycles and battery charging time.
- QR code asset tracking: Attach QR codes to every piece of equipment to enable effortless tracking and monitoring across sites.
- Preventive maintenance automation: Create proactive maintenance schedules that reduce equipment failures and extend the lifespan of your assets.
- Simplified compliance and reporting: Digitize cleaning logs and compliance reports to ensure that hygiene standards are consistently met without the administrative burden.
- Digitize paper forms and workflows: Digitize any kind of paper-based forms such as maintenance checklists, handover forms, or inspections with the ToolSense Procedure builder.
- Keep track of all inventory and spare parts: Digitize your warehouse management and keep track of all parts, consumables and inventory you have on stock.
- Team collaboration tools: Enable real-time communication and task delegation to ensure that the right teams focus on the right priorities.
Processes before and after using ToolSense
Equipment management often relied on manual spreadsheets, paper-based maintenance schedules, and fragmented systems. This led to frequent downtime, missed compliance deadlines, and high repair costs.
With ToolSense, cleaning teams gained access to a unified platform that allowed them to track equipment in real-time, automate maintenance schedules, and easily generate compliance reports. Collaboration between teams became seamless, reducing delays and errors.
Improved business impact
- Efficiency gains: Reduced time spent on asset tracking and maintenance coordination by 30%.
- Cost savings: Achieved a 20% reduction in machine and repair costs and cut scrubber downtime by 70%.
- Customer success story: A large facility services company transformed its cleaning operations, achieving shorter response times, better equipment reliability, and increased customer satisfaction. Within 6 months, we reduced their average scrubber downtime from 50 days to 10 days.
Ready to ditch Excel and Paper?
Join 700+ Operations, Maintenance & Repair Teams Simplifying Their Daily Business With ToolSense
Verified review
5/5
We wanted a solution that does not only track expensive assets but also cheap ones. In Austria, ISS operates over 6,500 cleaning machines alone, without even counting vacuum cleaners and other pieces of equipment. With ToolSense we bring them together on a single platform, leveraging data from IoT hardware and improving maintenance and inspection processes.
David Hiersche
Director Operations Performance @ ISS Austria
Verified review
5/5
With ToolSense we no longer have duplicated data stored in Excel sheets but a central and synchronized system that contains all relevant information and documentation. We save a lot of time and therefore I have an immediate positive economic impact. In addition to that we wanted to stay in charge of our own data which required a manufacturer-independent solution.
Ralf Lüddemann
Head of Machine Technology @ Leonhard Weiss
Verified review
5/5
Being able to combine equipment on one dashboard, where we have motorized and non-motorized equipment, is key for ABM. We currently have 5,000–6,000 non-motorized pieces of equipment out there in the field. Bringing that all together into one system is a big benefit.
Michael Ostendorf
Senior Vice President Service Delivery @ ABM Industries
Verified review
5/5
We finally have a single digital platform, that makes a lot of manual processes obsolete. Our goal is to retain merchants and clients with great digital services that save them time and money. Additionally, we build up a unique set of first-party data that help us to improve our products and services even more.
Benedikt Schneider
Head of Product Management @ Knauf PFT