Asset Management Software

Ditch your Excel sheets for a state-of-the-art asset management solution. Managing your business assets shouldn’t be hard. That’s why Excel, WhatsApp or Pen & Paper are not the right tools to efficiently manage your asset operations. No matter the manufacturer or type—with ToolSense you are good to go.

The Benefits of Asset Management With ToolSense for Asset-Intensive Companies

Avoid Stockouts

If you operate equipment that regularly needs maintenance and exchange of parts, running out of spares can cause avoidable downtime. A digital asset management system can help keep an eye on stocks and alert you once you’re running low, so you can easily avoid stockouts and consequential downtime.

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No More Unplanned Downtime

In the cleaning industry, construction and other businesses, machine downtime can easily cut into a company’s profitability. The best way to prevent unexpected downtime and repairs is regular maintenance. Asset management software keeps track of maintenance appointments, audits, and warranties for you by compiling all the information you need in a single system. Clever reminders alert you to important appointments so that you never miss a single one.

Keep Important Assets Safe and Secure

Functioning assets are the foundation of many business operations, without which a company would not be able to generate income. Be it machines, vehicles, or other types of assets, making sure that they are secure and safe to operate is a top priority. To ensure the safety of workers operating those assets, they need to be audited and tested at regular intervals. An asset management software remembers all the important dates for you and sends helpful reminders.

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Cut Operational Costs

Maintaining many assets can be costly. Rent or installments, audit dates, equipment safety inspections and repairs all add to an asset’s costs. Always keeping an eye on the financial side is vital if you want your business to succeed. Software asset management tools show exactly where costs arise and which asset is causing them, making it easy for you to save money by making the right adjustments.

Seamless Communication

Remote work has highlighted the importance of communication, but even if all employees are working at the same location, vital information can slip through the cracks. With digital asset management solutions, work orders can be directed through the system so that they’re clear and comprehensible at all times.

ToolSense Work Order Management

Up-To-Date Content

Excel sheets are practical for some applications, but when it comes to asset management, an asset management database is the way to go. Especially when multiple employees edit the same sheet or make copies, important information gets lost, and it becomes unclear which version of the file is the most recent. With a fixed asset management software, you can view the history of every asset with all related files, work orders, videos, and manuals. This ensures that every employee is working with the same information.

Alexander Manafi (CEO) Gives You a Private Tour

Our CEO, Alexander Manafi, gives you a quick private tour. See the actual product and how it is used to improve your asset operations. If the video embed isn’t working as expected, please find the full video here.

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ROI
Total Savings w/ ToolSense

Total Savings with ToolSense

Business case of a German cleaning company after 1 year of using ToolSense

The company has 1.5k employees, 20 site managers, €300k asset costs per year, 350 service cases per year & average downtime / service case of 2 weeks

Asset cost per year
€ 300K
€ 255K
Saved 45K
20 Site managers work-time cost per year (administrative tasks)
€ 84K (2.800 hours)
€ 24K (800 hours)
Saved € 60K (2.000 hours)
Additional work-time for cleaners because of downtime per year
€ 147K (14.700 hours)
€ 42K (4.200 hours)
Saved € 105K (10.500 hours)

Cloud-Based Asset Tracking That Works The Way You Do: Key Asset Management Software Features

Advanced Asset Analytics

A digital asset manager like ToolSense will give you all the information that you need to make informed business choices. For every asset, you can view locations, runtimes, downtimes, repairs, maintenance appointments, manuals, ticket history and much more – all in just a few clicks. With these analytic tools, you can soon determine which assets are your most profitable and where adjustments are needed.

QR Code Scanning

Your assets don’t offer enough space for bulky GPS trackers? With ToolSense, that’s not necessary. Instead, the software comes with a handy QR code function that automatically assigns a unique code to every asset. Printed out and attached to your machine or equipment, these codes don’t take up any space. All your employees need to scan the code is a modern smartphone or tablet.

Set Reminders & Alarms

Always missing important appointments? When it comes to maintenance, safety inspections, and audits, it is vital to stay on top of things to ensure the safety of your staff and keep your assets shipshape. Equipment asset management software like ToolSense remembers these dates for you. Once an audit date and interval are entered into the system, the software reminds you whenever a new inspection is due.

Track Assets

Asset tracking is one of the most popular features in a digital asset management software like ToolSense. Always knowing where your equipment is and what shape it is in is vital to operating a successful business. A process for tracking assets is especially important in construction, the cleaning industry, manufacturing, and many more because these businesses rely on their assets and knowing their location at all times.

Assignment & Ticketing

Your workers want to report a machine malfunction, downtime or assign an asset to a certain employee? The ToolSense software offers a handy ticket system that eases communication and delivers information instantly. A worker scans the asset’s unique QR code and answers a few questions about the problem at hand. This creates a ticket that is automatically forwarded to the responsible employee.

Stay Independent

Digital asset management solutions come in many shapes and sizes, but most often, they are tied to a certain manufacturer or brand. If your company operates assets from multiple brands, ToolSense is the best asset management software for you. All your existing assets – no matter the brand – can be entered into the system in just a few clicks via a handy Excel import.

Who Benefits from Asset Management Software?

If your company operates multiple assets—be it machines, vehicles, or other types of equipment—an enterprise asset management software is the right choice for you. Whether or not you have already hired an asset manager, the right software keeps all the important information in one place. Both you and your employees will benefit from decreased costs, better communication and an optimized workflow.

Frequently Asked Questions About Asset Management Software

Many businesses and companies rely on assets to be profitable. This doesn’t just include money and stocks, but also a company’s equipment that is needed to manufacture a product or offer a service – equipment, machines, and vehicles (physical assets). Asset data and information also count toward a company’s assets (digital assets).

To make the most out of these assets, they need to be properly managed. This is done by tracking all activity surrounding an asset throughout its lifecycle, including the purchase, maintenance, runtimes, locations, and repairs. Asset management can be done thanks to an asset manager or digital asset management solutions.

The asset management process is a complex and difficult one because it tracks all activity around each asset across its entire lifecycle. Depending on your equipment, machines, or vehicles, this can mean the accumulation of a lot of data. If a company operates many assets, the best solution is an asset management software.

Once each asset has been entered into the system, the software keeps track of your assets for you. Runtimes, downtimes, locations as well as files and videos related to your equipment are all stored in the asset management platform and accessible at any time—from any location. This gives you a fantastic overview of all your assets and improves your everyday workflow.

In the long run, it can even save you money by helping you make more economic decisions around your assets.

An asset management service offers digital asset management solutions to help you track your assets. ToolSense is a great example of an easy-to-use asset management platform that works for the construction and cleaning industry, as well as for manufacturers and other businesses.

Instead of hiring an asset manager—or in addition—digital asset management software can be used to keep an eye on all your assets. You receive helpful analytics around downtimes, repairs and much more to aid you in making the most profitable decisions for your business.

An asset manager can be employed directly at a company or hired externally to help a business make the best decisions around its assets. This can mean giving financial advice or supporting the company with helpful analytics about its equipment and other assets.

ToolSense offers three different packages. For prices and more information, please schedule a digital tour.