Best Fleet Management Software – A Comparison of the Top 8 Solutions

Originally, the term “fleet” was used to describe a group of naval vessels. Later, the word became synonymous with a large number of cars, aeroplanes, ships, or other types of moving vehicles that are operated or moved together, or under the ownership of one company, the fleet owner. In that sense, fleet management describes the administration, scheduling, controlling and tracking of these vehicles. Fleet management can be accomplished thanks to a designated fleet operations manager, who oversees the management and scheduling of a company’s assets. Fleet maintenance also falls under their area of responsibility to make sure every single asset or vehicle is in working order and audited at regular intervals. 

A fleet manager can make use of fleet management solutions to help keep track of every single car or machine. Fleet management can look different for every industry, depending on the number of assets and their application. For some, it might involve GPS tracking. For others, keeping track of runtime or important audit dates might be the priority. Fleet management metrics vary heavily between the sectors, which is why most companies will need a fleet manager or a fleet management software that fits their specific needs.

Whenever a company owns a vast array of cars or machines, a lot of data surrounding those assets can accumulate. The old-fashioned method of fleet management spreadsheets becomes unmanageable when the fleet owner or fleet manager is faced with GPS data, MOT dates, runtimes, and finance information. Those records are simply too complex to be processed by hand. Enterprise fleet management software, like ToolSense, gathers all important information in one place where it’s easily accessible and grants a convenient overview of all numbers and dates. Fleet management systems come in many shapes and sizes, and not all are suitable for every company or every use. That is why it is important to consider all the pros and cons to find the best fleet management software for your business.

There is no definite number of vehicles or assets that decides when a fleet management software becomes a necessity. Whenever a company operates multiple vehicles and is afraid to lose track of important dates or numbers, fleet tracking is the right and economic choice to stay ahead and save time and money in the long run.

Fleet management software costs differ depending on a company’s needs. ToolSense offers three different packages – Basic, Essential and Enterprise – to accommodate businesses of all kinds.

A fleet management solution can help a company save time and money by reducing downtime and collecting all important numbers in a single system. By keeping track of GPS locations, audit dates, scheduled repairs, and by granting an overview of all important dates and numbers, companies are better able to make well-informed decisions surrounding their fleet.

A fleet management system has many practical applications. It helps keep track of vehicle locations, audit dates, costs, and stores helpful files or images related to the vehicle or machine. A software like ToolSense also offers a ticket system with which employees can request repairs and spare parts or report downtime.

When selecting fleet management software, look for features such as GPS tracking, driver performance monitoring, route optimization, maintenance management, and fuel management for optimal efficiency.

When choosing fleet management software, ensure it meets your specific needs for vehicle count, performance features, documentation, fuel card integration, mobile access, and pricing.

Fleet management software can help businesses save time and money by optimizing efficiency, reducing fuel costs, increasing safety, and automating maintenance tasks.